Showing posts with label email. Show all posts
Showing posts with label email. Show all posts

Tuesday, January 13, 2009

Koobface virus

Recently I got an email from someone i don't know which tells me that I got a message in Friendster. I read that message and this is it's content.

Your behavior looks pretty shocking to me.
http://www.geocities.com/mbsnhwqmo/

When I clicked that link, I was redirected to other website http://60.53.68.219:7777/?ch=&ea= which contains a video, like a youtube. This website suggest me to download a file to play the video. My anti virus has detected this file a koobface virus.

This is the screenshot of the website
Free Image Hosting at www.ImageShack.us

This virus has known as a facebook virus. The spreading technique almost the same, but with other social network like Friendster. Try to fool someone to play the video and install the file.

Be carefull if you get message which almost the same with this.

With this article, I hope that we can be more carefully not too easily click a link or download a file from other people, even we know that people.

Best regards,

Deny Sutani

Wednesday, January 7, 2009

3 More Common E-Mail Problems And What To Do About Them

As we continue to evolve into the world of e-mail that is part of our everyday life, sometimes little problems arise that bother the user. Previously we talked about returned messages and lost connections, both which can be aggravating, and supplied solutions. But there are a few more problems that can affect an e-mail user causing frustration and we will address these here, and again provide reasonable solutions to over come them.

Problem 1 – You Cannot Send a Message

Even when there is not a connection problem, you may attempt to send email, but find that it continues to remain in your outbox.

Solution

Typically this is a software problem, the result of otherwise unapparent damage or corruption to one or more e-mail messages. To address this problem, first copy any unsent messages as text. Then save them on the computer's hard drive or a back-up storage medium. After all messages have been saved, highlight all the messages in your outbox and click on “delete” or “clear”. When clearing your outbox, start over. Just copy unsent messages from the text files, pass them into new e-mail messages and resend.

Problem 2 – The E-mail is Missing an Attachment or the Attachment Won't Open

An especially handy feature of e-mail is the ability to send and receive attachments. Transmitting documents, photos or other such information can save time and money compared to the U.S. Mail or express delivery services. At the same time, attachments can be real headaches. A common frustration is to receive an e-mail message that refers to an attachment, but then find nothing is there.

Solutions

Often the best solution is to request that the sender try once again, since it is not unusual for the writer to refer to an attachment, but then forget to attach it. Even if this is not the case, your request might prompt the sender to re-think the attachment's format before transmitting again. If the problem continues, consider asking the sender to paste the contents inside an e-mail message and try again. This may disrupt formatting, but can be an effective way to circumvent attachment problems.

If you see a message that the attachment has been deleted, it may be that your anti-virus software has detected a virus, and you're better off without it anyway. But if you find that all attachments are indiscriminately being deleted, check your mail properties. If a box is checked that blocks all attachments, remove the check mark so that you can receive attachments. If you then receive a message from an unknown person, or if the message or attachment seems suspicious, delete the message without opening the attachment.

A related problem is to see that an attachment has been transmitted, but find that you are unable to open it. The causes (and thus the solutions) vary. In some cases, the problem is that the software used by the sender does not match that of the recipient. As with a missing attachment, a simple fix is to ask the sender to copy and paste the contents of the attachment within a follow up mail message. Even if formatting is disrupted, you can still get the gist of the information. You can also use your own copying and pasting process to reformat the contents, if that is important.

Another strategy is to save the document to your hard drive, and then open the software program that was used initially to create it. Once this program is in use, your computer may be able to recognize what had been the attachment, and open it. If you do not have the appropriate software loaded on your computer, you may be able to download it from the Internet; just follow the on screen prompts to proceed.

Problem 3 – You Have too Much Incoming Mail or Cannot Download What You Have

If you are receiving large volumes of e-mail, you may be vulnerable to several difficulties.

Solutions

Many Internet service providers place limits on the amount of storage provided to each user (although some have recently increased storage limits). If a pre-set limit is reached (perhaps because you've gone too long without downloading your e-mail, or have been inundated by SPAM or virus induced flood of messages), additional messages will be bounced back to those who sent them.

Of course the direct approach is to download your mail and then weed it out, but a smarter move may be to access your e-mail account via Web mail. That way you can see a listing of all messages and quickly delete any that do not appear to be of interest. The end result is the same, but this step can save a great deal of downloading time if you're using a dial up modem. It also adds an extra measure of virus protection even if you have a broadband connection. Since you're deleting messages from your ISP's server before they ever have a chance to infect your computer, it's like killing mosquitoes before they bite you – instead of afterwards.

If you do not have a Web mail account, it's easy to get one. Simply go to a provider such as Yahoo (www.yahoo.com) or Lycos (www.lycos.com) and register. You can also use a site such as mail2web (www.mail2web.com) or webmail4free.com without even registering. Go to the site and enter you e-mail address and password. You will see a listing of all incoming mail, which you can read and then retain for downloading, or delete, as you choose.

A similar challenge may be caused by unusually large message. Again, this problem is more common with dial-up modems, where hefty messages may take an annoyingly long time to download. In the worst cases, you may find yourself unable to receive other messages, because the connection with the server where your messages are stored is severed when a time limit has been reached.

Use of Web mail can also do the trick here. Just log on to the third-party site, peruse the list of messages in your inbox, and choose the one that is the largest (most Web mail programs automatically list the size of each message). If the message seems of potential interest, open and read it, and then delete it. Or if it is obviously spam or something in which you have no interest, you can delete the message without even bothering to read it. Once you have removed the offending message, your other incoming mail will no longer be blocked.

If you do not have Web mail, an option is to contact your Internet Service Provider and ask for help. Once a customer service representative deletes the offending message from the ISP's server, you can then download all remaining messages.

Also keep in mind that retaining too much e-mail can be an organizational problem, if not a technical one. Take time to delete e-mail that does not need to be saved for future reference. Allowing too many messages to accumulate wastes storage space and makes it more difficult to find important messages when you need to refer to them. For messages that merit retention, create a series of folders so that they can be readily located, and so that your inbox will not become too full.

2 Common E-Mail Problems and What To Do About Them

When it works well, e-mail can be great. It's hard to beat e-mail for everything from staying in touch with family to requesting information from businesses or other organizations. Want to send the same message to several people? Communicate with someone across the continent? Transmit photos, manuscripts or other information? For speed and efficiency, this virtually instantaneous medium is one of the most convenient features of modern life.

But e-mail is not without problems. If you key in the name of an intended recipient but your message keeps bouncing back, you might not be singing e-mail's praises. Ditto for attachments that won't open or other such nuisances. With just a little patience, though, you can readily overcome most e-mail problems. What follows are 4 common e-mail problems along with solutions for overcoming them.

Problem – Returned Messages

This may be the most frustrating of all e-mail problems. After taking the time to create a message, you click on the “send” button and consider your task accomplished. But the next thing you know, the message pops up in your in-box with a heading that it did not reach its intended recipient.

Solutions

First, take the simple step of checking to see that the address of your recipient has been entered correctly. This may seem obvious, but sometimes the only thing wrong is a misplaced letter, the use of “com” instead of “net”, or some similar error. If you know the correct address, this is a straightforward matter of double checking each character. If not, you might need to experiment by sending multiple messages, or by entering alternative addresses with slight variations. Under this approach, you simply keep track of which messages are bounced back and compare them with the overall list of addresses you used. If you sent four variations but only three were returned, you have solved the problem by the process of elimination.

Sometimes the source of your problem lies with the recipient. If messages to other addresses go through but fail here, try to contact the intended recipient by other means and report the situation. The cause may range from a temporary problem with the recipient's server to a switch to another e-mail provider, to a full in box. In this case, simply waiting may be the best recourse. Or a phone call or other communication may be required on your part to obtain the correct e-mail address. If all your messages are being returned, you may have a connection problem. See below for more details.

Problem 2 – You Have Lost Your Connection

Sometimes a failure to send or receive e-mail can be traced to a lost connection with your Internet service provider.

Solutions

If you see a “failure to connect” or “no response” message or have otherwise determined that you have failed to connect, double check to make certain there are no physical problems.

First, check your cables and connections. If you use a dial-up modem, listen to make sure it produces the normal high-pitched dialing sound. If not, the problem could be a loose connection. Locate the phone cord that runs from the back of your computer to the phone jack, and then make sure that each end is plugged in snugly.

If you will don't hear the expected dialing sound, check to make sure your phone cord is undamaged. If it seems worn, replace it with a new one. Other steps include making certain the line is plugged into the right port, and checking the phone jack by plugging the cord into a different jack. If you hear the dialing sound after any of these steps, you have made a successful connection.

Connection problems may be more common with dial-up modems than with broadband connections, but the latter are also dependent on physical connections. A loose wire or poorly connected cable can easily be problematic. Sometimes a glitch occurs that can be best addressed by repeating portions of the initial set-up process. A simple fix touted by Verizon technical service reps for some DSL (digital subscriber line) customers is to disconnect the three lines from the back of the modem and then reconnect them in a specified order. When this action is taken, the online connection is immediately regained.

If you are online but keep getting bumped off, the lost connection can be the result of an unintended software command. In Outlook Express, for example, you will find the command “Hang up when finished.” If the box in front of this phrase is checked, the connection will automatically be severed each time you send or download e-mail. Sometimes a misdirected click of your mouse will cause you to place a check in the box even though you do not realize it. Simply click on the check mark to make it disappear, and the hang-ups will cease.

These 2 common e-mail problems are quite easy to determine and when rectified will make your emailing experience more enjoyable.

Better Online Communication Makes Business Sense

Many companies are now doing the majority or even all their business online and foregoing the “Brick and Mortar” storefront. It is easy to see why that trend has happened. For one thing, the cost of setting up such a business is relatively inexpensive and easy. There is no need to pay for the overhead of a physical building. Also, the cost of maintaining a Web site is minimal. Moreover, the Internet provides a convenient and efficient way of marketing products. As more and more people are spending time on the Internet, the market of online customers continues to grow.

But when businesses shift from face-to-face customers to anonymous online customers, there is a loss of personal connection and trust. All the online spamming and scamming hasn’t helped the matter at all. That has eroded the trust in E-commerce and the credibility of many companies. How are you gaining and maintaining customer trust? What are you doing as an online vendor to communicate to your customers?

In an online world, business just doesn’t stop after hours and on weekends. What are you doing to answer your customer’s questions? Here are a few things that you can do to improve communication with your customers:

1. Offer a Frequently Asked Questions (FAQ) page and online product support information. This is an excellent way of answering basic questions that may otherwise flood your support email. For example, our voice-changing product, MorphVOX, has a FAQ on the common issues that customers may come across. We also have provided detailed online documentation on topics that users may want to explore more. This takes care of roughly 95% of the questions people may have.

2. Add a support email link on your Web site for issues that can’t be resolved by the Web support. At Screaming Bee, we try to answer our customer questions within one business day. More often, we’ll answer questions within an hour of receiving the email. I believe that we have gained many loyal customers because of our aggressive efforts to meet needs in a timely manner.

3. Provide a message board or forum for customers to voice their opinions, add comments, and interact with each other. Remember that people are social creatures and like to be heard. This also helps to build up a community of users that are empowered and have a say in the products and services that you provide.

4. Write a personal email to each customer. Have you followed up on your customers after they have made a purchase of your products or services? This is essential, not only from the perspective of getting feedback on how to improve your offerings, but more importantly, maintaining the trusting, long-term relationship with your customer. Send them an email within 3-4 weeks of the first purchase. In this way their experience with your products and services is fresh in their mind. Remember, a customer who is ignored is a customer who is lost.

Spending time and effort on better communication with your customers will pay off. Your company will rise and fall not on the customers you gain, but on the customers that you don’t lose. Loyal customers will be the ones that give you the best testimonials. They also provide you with the richest, organic, word-of-mouth marketing. Remember that every happy customer is a testament of your company’s success.

Thursday, January 1, 2009

Data Recovery And Back Up For Email Clients

Booting issues, virus attacks, or corrupted file systems are very much present in any exchange or mail servers and can cause many of your archived email messages to apparently disappear. Companies which rely heavily on email communication and do not have back ups might find this a pervading problem. But data recovery designed specifically for email recovery can fix this problem.

Here are a few examples of data recovery steps in three of the most widely used email clients:

IncrediMail Email Data Recovery

• Select File | Data and Settings Transfer | Transfer from Old Computer... from the menu in IncrediMail email client.

• Click on the OK button.

• Click Open; then click OK.

• IncrediMail Email data recovery process will then start.

• Once done, a dialog box will appear, indicating that the data recovery process is finished. Click OK.

• IncrediMail will auto-restart to complete the data recovery process.

Outlook Email and Other Data Recovery

• Select File | Import and Export... from the Outlook menu.

• In the drop-down menu that appears, select Import from another program or file.

• Click Next.

• Run your mouse over the Personal Folder File (PST) to highlight it.

• Click the Next button again.

• Using the Browse button, select the backup copy of the PST file you want to recover from your backup location.

• On the dialog box, place a check mark on the box that says Replace duplicates with items imported to start the data recovery process.

• Click Next.

• Once the data recovery process is done, click Finish.

Outlook Express Email Data Recovery

• Select File | Import | Messages... from the Outlook Express menu.

• Choose the Outlook Express version that you have as the email program to import from.

• Click the Next button.

• From the dialog box, make sure that you again choose the right Outlook Express version.

• Click OK.

• Select the folder containing your back up copy of your Outlook Express mail store by using the Browse button.

• Click Next.

• Choose which folders to import and the data recovery process will start.

• Click Next; then Finish to finalize the data recovery process.

It is a fact that exchange and email servers are a vital aspect of any company. So to protect this fragile part of your company’s IT asset base, you need a splendid back up program and state-of-the-art data recovery system that has been tested and proven effective in its job.

Wednesday, December 31, 2008

A Few Tips On How To Pick A Web Hosting Company

As any good web developer knows, a web developer is always worried about creating the best web site that they can. They work very hard with the client to decide exactly how they want their site to look, to function, and also how to make it run the most efficiently. These are all things that people need to think about when they are creating a web site, but sometimes we forget one of the most important things, how are we going to get our site on the internet?

No matter how great the web site you create is, it is meaningless if you do not get it out on the internet. So if you are going to get our web site on the internet, then you can either host it on a web server yourself, or get a web hosting company to host it for you. If you are a large company that has an IT staff to setup the infrastructure to host a web site, then this is probably the best idea, because you have more control over the things that happen.

However, most people that create web sites do not have the money or the time to setup such an infrastructure. These people will have to get a web hosting company to host their web site. Here are a few things to consider when you try to pick a web hosting company that is right for you:

Space – Some web hosting companies offer more space than others. If you are going to create a large web site, or you are looking to expand a lot in the near future, then the amount of space offered is very important.

Email Addresses – If your web site is going to give away email addresses, or you need extra email addresses for your users, then the amount of free email addresses that you are given might be very important.

Database Access – Some web hosting companies offer the ability to use a MySQL or SQL Server database to store information or authenticate against. This can be a very important fact to help make your web site more secure, or more dynamic.

Tuesday, December 30, 2008

5 New Communication Technologies To Supplement Email

Every business relies on effective communication with its customers. Communication doesn't just convey information, it inspires trust, builds credibility, stimulates involvement and generates loyalty. But in today's global, hi-tech, rapidly changing business environment, how do you ensure you're communicating effectively?

THE BENCHMARK - FACE-TO-FACE

There's no doubt that face-to-face communication is the most effective method for most people. Why? Because of its two-way nature. It's about dialogue. Listeners are not passive participants. When someone talks to us, we send a continuous stream of responses back to them. Some are verbal, but many/most are not. These responses have the power to actually change the message being disseminated by the talker. What's more, they have the power to change how other listeners' interpret that message. (Similarly, other listeners have the power to change your interpretation.)

Unfortunately, however, the global nature of business makes it impossible to conduct face-to-face meetings for every communication. So what are the alternatives? Specifically, what are the alternatives offered by technology?

EMAIL - THE STARTING POINT

The benefits of email are numerous and well known, and include (but are not limited to):

•Email is an excellent mechanism for distributing information to people. It is fast and cost effective.

•It is incredibly convenient - you can readily communicate across time zones.

•It provides a useful electronic paper trail.

•It can save a great deal of time because most of the fluff surrounding a phone call (the social niceties) are seen as unnecessary in email.

•It allows recipients to read and respond to messages in their own time.

•The wording, grammar and punctuation in an email can be considered and edited before finally sending.

But email does have its limitations:

•Its lack of social niceties is a double-edged sword. Without the benefit of other communication cues, it's sometimes hard to interpret the tone of an email, and this can make some messages ambiguous.

•It isn't ideal for critical communication. For many people, emails are not 'real-time' communication. We all have that unaddressed email sitting at the bottom of the list. Because emails are so easy to ignore, they're also easy to forget.

•Ironically, email's dissemination effectiveness has been one of the major impediments to its communication effectiveness. It's so easy to send emails - and they're so anonymous - that our inboxes are now flooded with SPAM. Consequently, emails are viewed with some suspicion. It's sometimes hard to identify legitimate emails, but it's very easy to just hit Delete.

•Because email senders are typically geographically (and often culturally) distant from their recipients, they have no immediate visual and aural cues to help them tailor the message as they type.

But there's no need to 'throw out the baby with the bathwater'. Email is an excellent solution to many communication needs. And for those it is ill-equipped to handle, there are newer, more appropriate technologies that are built for the job...

WEB 2.0 TECHNOLOGIES - THE PERFECT SUPPLEMENT

Web 2.0, a term coined by O'Reilly Media (an American media company) in 2004 refers, to a second-generation of internet-based services that let people collaborate and share information online in new ways.

Web 2.0 technologies are well defined in www.wikipaedia.org, which suggests that these sites allow the users of the sites (members) to create and share content, including exploring and discussing ideas, opinions, initiatives and issues. Web 2.0 is all about communication. It is the evolution of the internet from an endless library of static pages to an endless world of conversations. These pages can be restricted to particular individuals (eg the executive), or open to all members. The only difference is that the interaction takes place in cyberspace, and those taking part can be sitting behind a keyboard just about anywhere on the planet.

Importantly, a reader's understanding of the message in a Web 2.0 communication is determined, not just by the publisher, but also by the responses (e.g. comments) of the audience. What's more, the publisher's actual message tends to be far more fluid as it, too, is informed by the responses of the audience. In other words, Web 2.0 services are far more like face-to-face conversations than any communication technology before them.

So what are these emerging technologies that we should be keeping an eye on? The two most notable are 'Wikis' and 'Blogs'. The following definitions are from http://www.wikipedia.org, an online encyclopaedia developed as a wiki.

•Wikis - A wiki is a type of website that allows users to easily add, remove or otherwise edit and change content. This ease of interaction and operation makes a wiki an effective tool for collaborative authoring. Examples include Wikipedia (wikipedia.com) and wikiwikiweb (http://www.wikiwikiweb.com).

•Blogs - A weblog, which is usually shortened to blog, is a type of online diary or journal which allows one to voice their opinion on something. Blogs often provide commentary or news and information on a particular subject. A typical blog combines text, images, and links to other blogs, web pages, and other media. Blogs are usually text based, but they can include photographs, videos or audio (podcasting). Blogs can be presented in a way that creates a conversation between users. As an example, see the Sydney Morning Herald travel blog (http://blogs.smh.com.au/lostintransit/).

THE USES OF WEB 2.0

As with face-to-face social gatherings and forums, online get togethers attract a broad spectrum of participants eager to engage, entertain, befriend, advise and lecture.

It was reported in The Australian (Tuesday 8 August 2006) that the social computing element of Web 2.0 has recently been embraced by the US Government. The US State Department has started including blogs and other Web 2.0 concepts to deliver public information to citizens. It is also using wiki style services to improve information by permitting small expert communities to improve advisory services.

The same article advised that Australia’s leading information advisory body, the Australian Government Information Management Office, had begun experimenting with the use of blogs, wikis and other Web 2.0 technologies.

As new online social networks mushroom, they are becoming increasingly focused on niches, ideally suited to membership based organizations and the NFP sector. Examples of general public social networks include My Space (http://www.myspace.com), Classmates (http://www.classmates.com) and Bikely (bikely.com).

OTHER USEFUL TECHNOLOGIES

•SMS - Short Message Service (SMS) is a service available on most digital mobile phones (and other mobile devices, e.g. a Pocket PC, or occasionally even desktop computers) that permits the sending of short messages between mobile phones, other handheld devices and even landline telephones.

•Podcast - Podcasting is the method of distributing multimedia files, such as audio or video programs, over the internet using syndication feeds, for playback on mobile devices and personal computers.

•Webinars - Web conferencing is used to hold group meetings or live presentations over the internet. In the early years of the internet, the terms "web conferencing" and "computer conferencing" were often used to refer to group discussions conducted within a message board (via posted text messages), but the term has evolved to refer specifically to "live" or "synchronous" meetings, while the posted message variety of discussion is called a "forum", "message board", or "bulletin board". A webinar is a seminar which is conducted over the World Wide Web. It is a type of web conferencing. In contrast to a Webcast, which is transmission of information in one direction only, a webinar is designed to be interactive between the presenter and audience. A webinar is 'live' in the sense that information is conveyed according to an agenda, with a starting and ending time. In most cases, the presenter may speak over a standard telephone line, pointing out information being presented on screen, and the audience can respond over their own telephones, preferably a speakerphone. Whilst not necessarily considered Web 2.0, Webinars can also be a useful mechanism for information distribution and discussion amongst membership based organizations and SMS can provide important or urgent confirmations.

CONCLUSION

Email is - and will continue to be - an incredibly useful and convenient communication tool. In fact, with the emergence of new technologies that are either more direct, more immediate, or more like face-to-face communication, email is improved. As businesses supplement their email usage with other communication technologies, email will be increasingly reserved for those communications to which it is ideally suited.